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Student Responsibilities for Federal Student Aid

Students are expected to be familiar with and comply with all policies and procedures surrounding Federal Student Aid, institutional aid and outside aid. Including, but not limited to the following basic information.

• The Office of Student Financial Aid office will communicate primarily using the student’s ICC email address and secondly to the email address listed on the FAFSA. **It is the student’s responsibility to establish and check their ICC email for IMPORTANT information about their financial aid. Not checking your ICC email is not an excuse.
   
• The student is responsible for checking their Online Financial Aid System and Pirate Portal about detailed information on my financial aid and bill. Any discrepancy must be reported to the Office of Student Financial Aid for resolution.
   
• The student must update their address information in Self-Service. All returned mail due to an outdated address will result in a $10 bad address return fee on the student’s account.
   
• A copy of the student’s final high school transcript/GED, with a graduation date prior to the final day of classes, must be on file with Admissions in order to be eligible for any federal or institutional aid.
   
• Official copies of college transcripts, for any college the student has ever enrolled in or attended, must be on file with the Registrar’s office. By failing to inform Financial Aid of prior college attendance/enrollment will be treated as a form of academic dishonesty and may result in denial of financial aid or enrollment.
   
• Academic Plan and Financial Aid Denial notices will be sent by e-mail to the student's ICC email and personal email available via the FAFSA; by USPS regular mail; and by the Self-Service "stop" notification system.
   
• The Satisfactory Academic Progress (SAP) policy is available online and a paper copy is available upon request. The student is responsible for reading and understanding the SAP policy.
   
• For financial aid purposes, academic majors may be changed a maximum of three times during a student’s academic career.
   
• Students must be ENROLLED and ATTENDING classes in order to receive Financial Aid disbursement(s) from the Business Office.  If the student ceases to attend all classes during a fall, spring, or summer term, the student must make an official notice of withdrawal in the Office of the Registrar. Failure to do so may result in me receiving less refund, if any is due, or repaying disbursed financial aid.
   
• Federal Grant and Loan funds will be disbursed approximately two to three weeks after certification day each semester.  If you are enrolled in late starting (or mid-semester) classes, you may receive multiple disbursements.
   
• Federal Grant and Loan funds that are disbursed to students via paper check or EFT and are returned to ICC, due to bad address, closed checking/savings accounts, or other reasons, may be forfeited and returned to the Department of Education after multiple attempts to deliver.
   
• Withdrawing, dropping, or failing classes may result in partial or full repayment of my financial aid awards to Independence Community College and/or the Department of Education.
   
• Students certify that all signatures have been provided by the designated individual on all forms submitted to ICC’s Office of Student Financial Aid on paper and by electronic means. The Office of Student Financial Aid considers forgery a form of academic dishonesty which can result in DENIAL of financial aid and DENIAL of enrollment at ICC.