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To be eligible for Federal Student Aid (financial aid), applicants must meet Satisfactory Academic Progress (SAP) standards and be enrolled in a qualifying certificate or degree program. Our policy is designed to encourage students to improve their academic performance and to meet graduation requirements.
As per federal regulations, all official, academic transcripts, including credits transferred from a different school, will be reviewed to determine SAP standards whether or not financial aid was received.
All grades (A, B, C, D, P, CR, XF, F, I, IP, W, WN) will be included in the review, excluding, non-accepted credits and lowest grades on a repeated course. Courses approved for academic amnesty or renewal will be included in SAP calculations. All grades will calculate as attempted financial aid hours. Developmental (remedial) courses will be counted in 67% completion rate and in career cumulative Grade Point Average (GPA). Audit and non-credit classes are not considered for financial aid and not included in GPA or completion rate calculations.
Evaluation of SAP
Results of SAP
A student not meeting SAP may be placed on Financial Aid Warning or Financial Aid Denial.
Students who are not meeting financial aid SAP standards are notified of their ineligibility for Title IV aid first by e-mail to their personal and ICC email address. Students who do not respond to the email within 48 hours are sent notice by certified mail and will receive a $20 certified mail charge. Notifications of Title IV ineligibility include information on the SAP appeal process and how the student may re-establish his or her eligibility to receive Title IV aid and information, what the student must submit regarding why he or she did not meet SAP, and what has changed in the student’s situation that will allow her to meet SAP during the next evaluation.
Student may (and are encouraged to) appeal a Financial Aid Denial status.
Financial Aid Warning
Under any of the following conditions students are placed on financial aid warning:
Students placed on financial aid warning will remain eligible for all federal aid during the next semester of enrollment. Students on warning may lose their ICC Scholarship during the next semester if the student does not meet the minimum GPA requirement.
Students on financial aid warning will be evaluated at the end of the warning semester. At that time one of the following will occur:
Notice of financial aid warning may be retroactively incurred due to an evaluation of the students’ previous academic record.
Financial Aid Denial
Under any of the following conditions students are placed on financial aid denial:
A student on financial aid denial is not eligible to receive Federal Title IV. Students on financial aid denial may have transcripts evaluated at the end of the denial semester upon request.
Notice of financial aid denial may be retroactively issued based on an evaluation of the student’s previous academic record.
Student may (and are encouraged to) appeal a Financial Aid Denial status. Appeals are due to the Office of Student Financial Aid by the first day of each term/session. Please see the Appeals section for more information about submitting an appeal online.
A student not making SAP may re-establish eligibility on his or her own. Other than when an appeal is granted, a student can regain eligibility only by taking action that brings her into compliance with components of the SAP standards.
The student is responsible for contacting the financial aid office to request an evaluation of the transcript to determine eligibility status.
Students placed on Financial Aid denial may—and are encouraged to—submit an appeal to be considered for financial aid probation.
Submitting an Appeal:
Students who have attempted 72 – 95 hours will be placed on an academic plan warning. Students will receive a letter recommending meeting with an advisor to develop an academic plan (also referred to as academic plan) to prevent being placed on financial aid denial.
Students who have attempted 96 or more credit hours or who have received an Associates Degree must be on an academic plan. Students taking courses after meeting either of these two criteria without an Academic Plan will be placed on Financial Aid denial.
Academic plans outline a course-by-course plan for degree completion and a timeframe in which the academic plan will be completed. Academic plans must be completed with your advisor. For financial aid to be reinstated, the Office of Student Financial Aid must approve your Academic Plan.
Federal Student Aid will only pay for those courses outlined in the academic plan and subject to your financial aid enrollment stats (full-time, three-quarter time, half time, less-than-half time).
Submitting an Academic Plan:
A student whose financial aid denial is overturned by the appeal process will be placed on financial aid probation for next semester. Students placed on financial aid probation will regain eligibility of federal aid for the next semester of enrollment. At the end of each semester that the student is on probation academic performance will be evaluated. At that time, one of the following actions will occur:
If neither of the above conditions have been met, the student will be placed back on financial aid denial.
The Office of Student Financial Aid is a member of the National Association for Student Financial Aid Administrators (NASFAA). Our office upholds the NASFAA Ethical Principles.
NASFAA members are required to adhere to the following Statement of Ethical Principals as a condition of membership.
The primary goal of the financial aid professional is to help students achieve their educational potential by providing appropriate financial resources. Our members are required to exemplify the highest level of ethical behavior in helping students and families find the best ways to pay for college and demonstrate the highest level of professionalism. We take great pride in our essential task of helping our students and families determine the best ways to meet their educational expenses.
The Financial Aid Professional shall:
Students are expected to be familiar with and comply with all policies and procedures surrounding Federal Student Aid, institutional aid and outside aid. Including, but not limited to the following basic information.
Students certify that all signatures have been provided by the designated individual on all forms submitted to ICC’s Office of Student Financial Aid on paper and by electronic means. The Office of Student Financial Aid considers forgery a form of academic dishonesty which can result in DENIAL of financial aid and DENIAL of enrollment at ICC.