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Financial Aid Information

Financial Aid & COVID-19 FAQs

This page is intended to keep students informed of the affect the on-going COVID-19 national emergency has on a student's current and future financial aid. As the situation develops, this page will be updated to reflect any changes by regulators and/or lawmakers. Please check this page frequently for updated information. (Rev. 3-31-2020).

I need financial assistance due to circumstances related to COVID-19, can I use student financial aid to help? The CARES Act (Coronavirus Aid, Relief, and Economic Security Act) provides funding to ICC to issue to students as emergency aid to help students with educationally-related expenses incurred due to circumstances related to the ongoing national emergency. Students are encouraged to submit this form to our office electronically so we can evaluate your need and issue qualifying aid to you as soon as possible. Qualifying expenses include housing, food, transportation, technology, course materials, health care and child care.

I need to withdraw from my course(s), how will that effect my current financial aid? If a student cannot complete their course(s), they may still use ICC’s withdraw process. Students can get the Withdrawal Request form from their Navigator; or students can request the Navigator withdraw them from their course(s). Based on the new CARES Act, if you must withdraw from your courses due to COVID-19, you will not have to return any of your financial aid that you have already received.

I need to withdraw from my course(s), how will that effect my future financial aid? If you withdraw from all of your courses due to COVID-19, ICC will not count those credits as a part of your “Satisfactory Academic Performance” (SAP) review. This means the withdraws will not count against you for financial aid purposes. We must be able to document why you withdrew, so make sure you communicate with your Navigator in writing about your need to withdraw due to COVID-19.

What if I don’t withdraw, but fail my course(s)? Currently it is unclear if ICC must treat a grade of “F” versus a “W” differently for your SAP calculation; even if the “F” results from circumstances related to COVID-19. Because it is unclear at this point, we recommend students honestly assess their capability, and if circumstances due to COVID-19 will prevent you from being successful, then to withdraw by ICC’s deadline for full & second session courses (4/24/2020).

Can I still request financial aid (e.g., Pell grant, loans)? Yes, so long as you are a currently enrolled student and you are otherwise eligible, you may still request student loan(s) and/or complete the process to receive your grant aid. You should contact your financial aid counselor via email to make the request so that our office has the information in writing from you and we can notify you of any additional steps needed (if any).

Students should note that the CARES Act provides emergency grant aid to eligible students that will be managed and disbursed by ICC. See the first FAQ on this page for more information.

When will I receive my financial aid? The Office of Student Financial Aid and the Business Office are making every effort to maintain our published disbursement schedule, which can be viewed here. We disburse aid monthly, but are evaluating student need and will communicate with students directly if there is any change. Students are encouraged to sign up for direct deposit, if they have not already done so, to ensure you receive any refund in a timely manner. If you do not sign up for direct deposit, a check will be mailed to you at the permanent address on file with ICC. You may sign up for direct deposit by submitting this form.

I am a Work-Study student, will I still be paid? Yes. ICC will be paying its Work-Study students based on scheduled hours. Our office will determine each student’s scheduled hours and pay accordingly. Student should expect to get paid the 24th of each month as regularly scheduled. All students should have already signed up for Direct Deposit of their payroll, but if not, you should contact ICC’s HR representative, Lori Boots at lboots@indycc.edu.

Students should follow these steps to complete the financial aid process with ICC:

  1. Apply for Admissions if you are a new student to ICC. You will receive electronic notification of your acceptance along with your Student ID Number.
  2. Apply for ICC Scholarships
  3. Complete the FAFSA
    • Students attending Spring 2020 will need to complete the 2019-20 FAFSA
    • Students attending the Summer 2020 sessions will need to complete the 2019-20 FAFSA
    • Students attending beginning 2020 fall sessions must complete the 2020-21 FAFSA
    • Transfer students should add ICC’s school code (001924) to their existing FAFSA
    • If you are selected for verification by the US Dep’t of Education, you will be required to complete the verification process through Inceptia’s Verification Gateway
  4. Submit all final transcripts to ICC. Final high school/GED transcripts should be sent to the Office of Admissions. Final college transcripts should be sent to the ICC Registrar. Any student wishing to be considered for Federal Student Aid must provide all official college transcript(s) regardless of whether the student earned credit from the institution they attended; no exceptions.
  5. Sign on to the ICC Online Financial Aid System
    • View and submit ‘My Required Documents’ (some documents may be uploaded directly through the system)
    • View and accept ‘My Awards’
    •  View your ‘Financial Aid Shopping Sheet’
    • View financial aid disbursements
    • You can view instructions on how to access the Online Financial Aid System HERE
  6. Sign up for Direct Deposit (optional)
  7. Sign Privacy Release (optional)

ICC participates in a variety of financial aid programs to assist students with paying for the cost of attending college. ICC participates in and offers the following types of aid:

  1. Federal Student Aid (FAFSA)
  2. Kansas State Aid
  3. Aid to Veterans
  4. Institutional Aid
  5. Outside Aid
    • Third Party Payers
    • Vocational Rehab
    • Kansas Works
    • Outside scholarships (organizations, high schools, etc.)

You can apply for Federal Student Aid (PELL grant, student loans, work study) by completing the FAFSA at www.fafsa.ed.gov. You can apply for an ICC scholarship and an ICC Foundation scholarship by completing the online application. All ICC Scholarship recipients must complete the appropriate year's FAFSA. ICC treats summer as the end of the award year (e.g., Summer 2020 is part of the 2019-20 FAFSA; not a part of the 2020-21 FAFSA).

Financial aid is disbursed to student accounts after the term begins based on the disbursement schedule HERE

Students must have submitted all required documents to the Office of Student Financial Aid by the deadline stated on the disbursement schedule. Students can view and submit all required documents through their Online Financial Aid System HERE

You will receive an estimate of the financial aid you are eligible for in the form of a Financial Aid Shopping Sheet. You will receive your ICC Shopping Sheet via email once ICC receives your FAFSA. You can also access your Shopping Sheet online at any time on the online financial aid system.

Student's whose FAFSA is either not selected for verification or whose FAFSA has been verified with Inceptia will receive an award letter by mail and/or email notifying you of Federal Student Aid for which you are eligible. Some award letters may not include your ICC scholarship offer if the department who awarded the scholarship has not yet notified our office of your award.

Some students are selected for verification by the Dep't of Education or by ICC. Verification requires you submit documents to verify certain information you provided in the FAFSA. Verification is required in order for you to be disbursed any federal student aid. ICC has partnered with Inceptia to help students complete the verificaiton process--students selected for verification must complete verification through Inceptia’s Verification Gateway.

All students must submit the FSA Authorization form and all applicable final transcripts. You can view the list of documents needed from you on the 
online financial aid system. Instructions on how to access the online financial aid system can be found HERE

Financial aid is generally disbursed in one payment each semester to qualifying students who have provided all required documentation. The disbursement schedule is set by the Office of Student Financial Aid each term. You can view the disbursement schedule or view the deadline schedule. You must be attending and/or passing your course(s) in order to receive your disbursement. Financial aid is disbursed to your student account to pay for all qualifying educationally related expenses. Any funds remaining after your expenses have been paid is refunded to you.

The Financial Aid Office does not calculate your refund. You must review your billing statement in your Pirate Portal (go to Self-Service, Finances & view detail charges/credits by term), take into consideration your cost of on-campus housing (if applicable) and calculate how much you would receive back after all those costs have been paid for. The Business Office can assist you with this calculation.

ICC scholarships do not cover the cost of student fees (a per-credit-hour charge), the meal plan, student housing, or non-textbook supplies charged to the student’s account.

The Parent PLUS Loan request form an authorization is located here in the forms section of our webpage. Once your parent submits their request, our office will contact the parent directly via email to discuss their application. ICC does not participate in the electronic application hosted by the U.S. Department of Education; parents must complete ICC's application form.

The Office of Student Financial Aid controls the following holds:

  • Financial Aid Warning: this stop is for informational purposes only. This is notifying you that during a particular term, you were placed on Financial Aid Warning. The criteria for Financial Aid Warning can be found in our Policies.
  • Financial Aid Denial: this stop is to inform you that you have been placed on Financial Aid Denial for a particular term. You may enroll in courses for that term, but you may not received Federal Student Aid (and in some cases, ICC scholarships) during that term unless you have been granted a Financial Aid Denial Appeal. Without a successful appeal, you are responsible for paying the cost to attend ICC.
  • Loan Exit Counseling: this stop is to inform you that you have not yet completed Loan Exit Counseling at www.studentloans.gov. You should not complete Loan Exit Counseling until you are graduating, transferring or no longer attending ICC. You may enroll with this stop on your account, but you will not be able to receive an official transcript or diploma until it is complete.