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Freedom of Information

Independence Community College is committed to operating with full transparency and in full compliance with Kansas law regarding public access to institutional records.
Response Time

The Freedom of Information Officer (Director of Marketing or designee) will act on requests for open records as soon as possible. If it appears it will take some time to provide records or if notification of fees is required, a response will be provided within three (3) College working days of the request. This response will consist of estimating fees and providing further information regarding the College's ability and plans to provide the requested records.

Request Requirements and Fee Schedule
A request for records must be in writing. The College will only produce any record already in existence; there is no requirement in Kansas law for the College to create a new record upon request. Standardized reports provided by the College will either be hard-copy or in Adobe Portable Document Format (PDF), or in another format already utilized by the College to produce the requested report.

For public records stored electronically that can be produced using software already utilized by the College without software modifications, no fee is charged for public records requiring less than 30 minutes to obtain.
If the request is more time-consuming, the following fees are charged:

• $0.25 per page copying/printing public records
• $1.00 per page faxes
• $1.00 per tape/disk audio tapes/computer disks
• $3.00 per VHS/DVD
• $2.00 per CD
• Additional fees, if applicable, based on Employee’s Hourly Rate x actual staff time involved
• Additional fees, if applicable, based on Administrator’s Hourly Rate x actual administrative staff time involved
• Such fees are in addition to all record retrieval expenses, such as mileage and depository access charges

Reasons for Denying Access to Public Records
Under Kansas law, permission to inspect, copy, or be provided public records may be denied for a number of reasons. These reasons include, but are not limited to: (1) the request “places an unreasonable burden in producing public records,” (2) the custodian of the records “has reason to believe that repeated requests are intended to disrupt other essential functions of the public agency,” or (3) the request is sufficiently vague or broad so that the College cannot readily determine which records would satisfy the request. Denial of a person’s inspection or copying requests will be explained in writing.